If you have a unique grading system, have class assignments in external sites, or just prefer a different grade editing environment, you may wish to download your Grade Center and work on it in Excel. These instructions will give you the information that you need to do so.
Downloading your Grade Center
To download your Grade Center, first go to the Full Grade Center in your course on Scholar.
From Work Offline, choose Download.
You’ll be brought to a screen where you can choose some parameters for the download. First, choose what data you’d like to downloaded:
Next, you’ll need to choose information about the file itself. Change Delimiter Type to “Comma”. If you want to include columns that you’ve hidden from your view in the Grade Center, change Include Hidden Information to “Yes”. Otherwise, leave it as “no”.
Choose My Computer for the Download Location. You do not have to click the browse button when you do this.
Click Submit, and you’ll be taken to a page with a download button. Click the button to download the file.
Editing your Grade Center
Once you’ve downloaded your Grade Center, it’s time to edit it. If you open the file normally in Excel, it will remove the leading zeros on student ID’s. To prevent this, follow these steps.
Open a new document in Excel. From the Data ribbon, choose From Text. You may have to use the Get External Data dropdown to see it.
Select your file, and you’ll be brought to a screen that allows you to begin selecting import information. Choose Delimited for the data type and check “My data has headers”. Then click Next.
On the next screen, make sure only the Comma box is checked and click Next.
On the final screen, click on the box for Username, and change the data format to Text. If you don’t, the leading zeros will be removed from the student ID’s, and you won’t be able to import them into the Grade Center.
Click Finish, and you can edit the Grade Center. Do not change the column headers, or the file won’t import correctly.
You can also add columns at the end and they’ll be added to the Grade Center. However, they will be added as Text columns and not included in any calculations. You’ll have to go in and change the column settings if you want them.
When you’re done with your edits, save the file. In the Save as Type: dropdown, choose CSV or Comma Separated Values. You may get a couple of popups asking if you’re sure; choose yes.
Uploading your Edited File
Once you’ve saved your edited file, you can upload it to Scholar. Return to your Grade Center and choose Upload from the Work Offline menu.
Click Browse My Computer, and find the file.
Click Submit, and you’ll be taken to a page where you can see how the grades will update.
Click submit again, and the new columns will be created.
If you want to use any columns that you created in Excel in calculations within the Grade Center, you’ll need to convert them to a Score or Percentage column. To do that, click the dropdown at the top of the column and choose Edit Column Information.
Change Primary Display to either Score or Percentage.
Then enter the number of points possible.
Click Submit, and your new column will now be included in the Grade Center calculations.
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